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Privacy Policy of the 14th Jeju Forum for Peace and Prosperity
Article 1 (Purpose)
The Jeju forum secretariat (hereinafter referred to as "The secretariat") collects personal information of persons (hereinafter referred to as “The participant”) having filled out the registration form to participate in “the Jeju Forum” according to the Personal Information Protection Act, Article 15 (Collection and Use of Personal Information), Article 24 (Restrictions on Management of Unique Identifying Information) and Article 30 (Establishment and Disclosure of Privacy Policy) in order to register the 14th Jeju Forum for Peace and Prosperity (hereinafter referred to as "the Jeju Forum"). The purpose of this consent form is to disclose the prescribed management policy to process matters related to the collection and protection of personal information of the participant promptly and smoothly and to receive consent on collecting personal information therethrough.
 
Article 2 (Collection and Use of Personal Information)
The secretariat collects a minimal amount of personal information for the registration, consultation, service registration and payment for participation in the Jeju Forum and receives consent therefor. In a case in which the use of personal information is changed, the secretariat will take the necessary steps, such as receiving additional consent, according to the Personal Information Protection Act, Article 18 (Restrictions on Use and Provision of Personal Information for Any Purpose Other than Intended Ones).
 
Article 3 (Items and Methods of Collected Personal Information)
1. Mandatory Items: name, e-mail (ID), password, mobile number, sex, affiliation, position, and resident registration number.
*Where the participant is under the age of 14 years, information regarding his/her legal agent (name, date of birth, sex, and mobile number of the legal agent) will be additionally collected.
* Resident registration numbers are collected in accordance with the Presidential Security Act, Article 35(2) (Management of Sensitive Information and Unique Identifying Information)
Article 35(2) (Management of Sensitive Information and Unique Identifying Information)
① When it is inevitable for fulfilling following actions, the Chief may manage information constituting criminal records according to the Enforcement Decree of the Personal Information Protection Act, Article 18(2) or data containing resident registration numbers, passport numbers, driver’s license numbers, and alien registration numbers according to Article 19 of the same Decree.
1. Presidential security service prescribed by the Act and this Decree
2. Duties to confirm qualifications of employees in accordance with Article 8 of the Act and 9 and 9(2) of this Decree
② When it is inevitable for undertaking inspection or cooperation, the heads of the relevant agencies who was requested to inspect or cooperate on following cases may manage information constituting criminal records according to the Enforcement Decree of the Personal Information Protection Act, Article 18(2) or data containing resident registration numbers, passport numbers, driver’s license numbers, and alien registration numbers according to Article 19 of the same Decree.
1. An inspection or cooperation related to security act in accordance with Article 3(3)
2. An inspection or cooperation related to confirmation of qualifications of employees in accordance with Article 9(2)
2. Method of personal information collection: A registration program on a company website
 
Article 4 (Collection and Use of Personal Information)
The secretariat may use the collected personal information in the following cases:
1. Membership management: Identity confirmation in registration for the Jeju Forum, confirmation of used information, identity verification, preventing wrongful and non-approved usage by poor members, confirming intention to sign-up, and civil support such as complaints procedures.
2. Providing information: Sending out newsletters, notifications, and announcements regarding the Jeju Forum.
 
Article 5 (Maintaining and Using Period of Personal Information)
In accordance with the Personal Information Protection Act, Article 21 (Destruction of Personal Information), when the collected personal information becomes unnecessary, as the purpose for collecting and using personal information has been achieved since the date of registration, the secretariat will destroy personal information without delay. Provided, however, that this may not apply where the personal information must be preserved pursuant to any other statute.
 
Article 6 (Destroying Procedure and Method of Personal Information)
The secretariat will destroy unnecessary personal information and files according to the Personal Information Protection Act, Article 16 (Methods of Destroying Personal Information) under the responsibility of the personal information manager.
1. Personal information in electronic files shall be permanently erased so as not to allow the restoration of data.
2. Other records, printouts, paper documents, and media containing personal information, other than those referred to in subparagraph 1, shall be shredded or incinerated.
 
Article 7 (Personal Information Sharing and the Provision thereof)
The secretariat does not provide any third party with the personal information of a participant except in the following cases:
1. Where they have a user’s consent in advance.
2. Where required by laws and regulations, or requested by an investigation agency in accordance with procedures and means specified by legislation for investigative purposes.
 
Article 8 (Entrustment of Personal Information)
The secretariat does not entrust any third party with the personal information of the participant without a prior consent of the participant. Where it becomes necessary, the secretariat shall disclose the details of entrusted affairs and the identity of a person who performs the management affairs of personal information upon entrustment to the participant and receive prior consent in accordance with the Personal Information Protection Act, Article 26 (Limitation on Personal Information Processing Subsequent to Outsourcing of Work).
 
Article 9 (Rights of Subject of Information and Legal Agent and the Exercise Method)
1. Access
The participant may request that the secretariat allow him/her to access his/her personal information according to the Personal Information Protection Act, Article 35 (Access to Personal Information). However, if the requested access is from among Article 35 (4), the secretariat may notify the participant of the grounds therefor and restrict or reject access:
*Where the participant is a child under the age of 14 years, his/her legal agent may exercise his/her rights.
Personal Information Protection Act, Article 35 (4)
1. Where access is prohibited or limited by Acts;
2. Where access may probably cause damage to the life or body of a third party, or improper violation of property and other benefits of a third party;
3. Where a public institution has grave difficulties in performing any of the following duties:
(a) Imposition, collection or refund of taxes;
(b) Evaluation of academic achievements or admission affairs at the schools of each level established under the Elementary and Secondary Education Act and the Higher Education Act, lifelong educational facilities established under the Lifelong Education Act, and other higher educational institutions established under other Acts;
(c) Testing and qualification examination regarding academic competence, technical capability and employment;
(d) Ongoing evaluation or decision-making in relation to compensation or grant assessment;
(e) Ongoing audit and examination under other Acts.
2. Change and Correction of Personal Information
Where the participant wants to change and correct the personal information, he/she may change and correct the personal information at “Registration History” of the Jeju Forum registration site. Additionally, if the changed and corrected personal information has already been provided to a third party, the secretariat will notify the third party of such change and correction without delay.
*Where the participant is a child under the age of 14 years, his/her legal agent may exercise his/her rights.
 
3. Withdrawal of Registration of Personal Information
The participant may cancel the registration of personal information (withdrawal) by clicking on ‘Registration Revocation’ at “Registration History” of the Jeju Forum registration site without delay. Otherwise, the withdrawal can be undertaken by contacting the secretariat via post, telephone, e-mail or fax.
* Where the participant is a child under the age of 14 years, his/her legal agent may exercise his/her rights.
 
Article 10 (Installing and Running Automatic Collection Device for Personal Information)
The secretariat does not use automatic collection devices for personal information including the automatic collection of cookies, server history, communication verification, etc.
 
Article 11 (Measures Regarding Personal Information Protection)
The secretariat takes the following measures to keep personal information safe:
-Administrative measures: Regular employee training
-Physical measures: Designate an information manager in order to keep other employees away from personal information.
 
Article 12 (Managing Supervisor of Personal Information)
The secretariat discloses the managing supervisor of personal information as follows, according to the Personal Information Protection Act, Article 31 (Designation of Privacy Officers). The managing supervisor of personal information is the secretariat. The secretariat discloses the contact information of the secretariat as follows, in order to protect the personal information of the participant and to address complaints and inquiries on the personal information and its registration. The secretariat will promptly respond to the complaints and inquiries on the registration of personal information.
The participant may report any complaints regarding using the services of the secretariat to the managing supervisor of personal information or the department in charge.
The secretariat T: 064-735-1039 F: 064-735-1098 E: jejuforum2019@gmail.com
 
Article 13 (Relief Procedure from Privacy Infringement)
A consultation or report regarding damage caused by the management of personal information can be made to the following organizations. The following organizations are reporting centers for infringements on personal information, organizations independent of the secretariat.
 
1. KISA(Korea Internet & Security Agency) (www.1336.or.kr / 118)
2. Personal Information Dispute Mediation Committee (www.kopico.go.kr / 1833-6972)
3. Korean Prosecutor Cyber Service (www.spo.go.kr / 02-3480-3573)
4. National Police Agency Cyber Bureau (http://cyberbureau.police.go.kr / 182)
 
Article 14 (Amendment of Privacy Policy)
This privacy policy is applied from April 15, 2019. When the privacy policy is changed, the secretariat will inform the participant of the same via website, email, etc.
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